Program and Operations Assistant

Consortium of Universities for the Advancement of Hydrologic Science, Inc. (CUAHSI) | Posted Jun 21, 2024

Deadline: Jul 2, 2024

email hidden; JavaScript is required
Experience Level:
0-5 Years

The application window closed on July 2nd and we are no longer accepting applications.

About CUAHSI: The Consortium of Universities for the Advancement of Hydrologic Science, Inc. (CUAHSI) empowers the water community and advances science through collaboration, infrastructure, and education. Our mission supports an integrated understanding of water, earth, ecosystems, and society to address critical water-related challenges. As a leader in water science, CUAHSI facilitates impactful scientific collaboration and community engagement across academic, federal, non-profit, and private sectors.

CUAHSI is seeking a dynamic and detail-oriented Program and Operations Assistant to support daily operations and assist in the smooth execution of our projects and events. This multi-functional position involves supporting program management, grant administration, event support, financial data entry, and various administrative tasks. Occasional travel and support outside of normal working hours may be required.

Location: Remote

Position Type: Full-time (35-hour workweek)

Salary: $51K-$73K depending on qualifications and responsibilities

How to Apply: The application window closed on July 2nd.

Key Responsibilities:

Key responsibilities and support include but is not limited to:

Program Management:

  • Assist in the planning, coordination, and execution of CUAHSI’s programs and events.
  • Communicate with program participants and stakeholders to ensure smooth operations.
  • Maintain program documentation and track deliverables.

Project Oversight and Grant Management:

  • Track, manage, and communicate deadlines and milestones for grants within CUAHSI’s portfolio.
  • Assist in the preparation of grant reports.
  • Assist with tracking, communicating, and creating grant budgets.

Financial Management:

  • Enter and manage financial data related to program expenses and organizational budgets.

Administration and Operations:

  • Support the development, implementation, and communication of operational policies, procedures, and workflows.
  • Develop document management practices to organize organizational files in a centralized document system (e.g., SharePoint or google cloud).
  • Efficiently respond to inquiries, communicate with stakeholders, and direct requests to the appropriate contact.
  • Perform other related administrative, coordination, logistical, communication, operations or program tasks as directed.


  • Bachelor’s degree with at least two years relevant experience; coursework or experience in environmental science, hydrology, or related field a plus.
  • Prior experience in program management, grant administration, financial management or accounting is preferred.
  • Excellent organization, time management skills, and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to effectively manage and prioritize multiple tasks simultaneously to produce high-quality outcomes within set deadlines.
  • Ability to work and problem-solve effectively independently as well as work collaboratively in a dynamic and interdisciplinary environment.

What We Offer:

  • Opportunity to shape transformative initiatives in water science and optimize operational processes.
  • A collaborative and supportive work environment dedicated to diversity, equity, and inclusion.
  • Competitive salary and benefits package.
  • Career development opportunities and access to a network of professionals and experts in water science.

Our Commitment to Diversity, Equity, and Inclusion

At CUAHSI, we embrace diversity and inclusivity, recognizing that our differences strengthen our community. We believe in creating an environment where everyone is supported and has opportunities to thrive. We understand that significant and sustained efforts are needed to improve equity in the water research process and how solutions are applied to address societal needs. We strongly encourage you to apply to join our team if you are BIPOC, LGBTQIA+, have a disability, or are of any marginalized identity.

CUAHSI, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.